For locations conducting onsite vaccinations, the Los Angeles County Department of Public Health (LACDPH) has developed a list of planning and training steps in preparation for the delivery of COVID-19 vaccine. This guidance checklist will prepare you to implement the required steps to providing the vaccine safely and efficiently to individuals.
We greatly appreciate your partnership in this critical effort.
If you have any questions or concerns, please contact the Vaccine Preventable Disease Control Program at LACIPInfo@ph.lacounty.gov DPH will also be providing “office hours” to answer any questions you may have.
COVID-19 Vaccine Provider Outreach Team
Los Angeles County Department of Public Health
All staff designated to participate in the administration of COVID-19 vaccine should gain an understanding of the storage, handing and other practices specific to COVID-19 vaccine and immunization. Please view the following training and guidance.
Enrollment in the State Immunization Information System (IIS) or California Immunization Registry (CAIR) is a condition of participation in the state’s COVID – 19 vaccine programs. In addition, Vaccination Partners administering COVID – 19 vaccine will be required to document COVID – 19 vaccines in PrepMod.
Those who require CAIR enrollment: http://cairweb.org/enroll-now/.
Current COVID CalVax Providers
If you are already a COVID vaccine provider, you will receive an email from CalVax (firstname.lastname@example.org) prompting you to log in for the first time and change your password. You cannot access the system without this email. You must log in within seven days or your temporary password will expire.
If you did not receive an email, be sure to check your junk and spam folders or search your inbox for an email from email@example.com. If you still have issues or miss the login window, email the COVID Call Center at firstname.lastname@example.org or call (833) 502-1245. Call Center hours are Monday through Friday from 9 AM to 5 PM.
PrepMod is a secure, online application also has useful features for running mass Covid-19 vaccination clinics, including clinic set-up, vaccine inventory management, and the ability for patients to schedule appointments and consent online.
See CDPH PrepMod Training and Resources
Vaccination Partners that are receiving vaccine from DPH will be notifed when their allocation is ready for pick – up. DPH will distribute vaccine from our main warehouse at 313 N. Figueroa, LA 90012. Please follow these steps when picking – up your vaccine:
Create list of all staff and/or residents who will be vaccinated and register them in PrepMod when creating the clinic/vaccination event.
Ensure additional vaccine administration supplies are available: PPE, sharps containers, alcohol wipes, cotton balls, and additional safety syringes.
Ensure emergency cart supplies are sufficient for treating adverse reactions. (i.e. Benadryl, Epinephrine)
Ensure staff are appropriately trained to identify age – appropriate anatomical sites for intramuscular (IM) injections.
Ensure staff is using proper hand hygiene (e.g. wash hands for 20 seconds before administering vaccines, change gloves between patients, and anytime they become soiled). (See CDC hand hygiene recommendations)
Verify contraindications and precautions to vaccination.
The expiration date should be checked prior to preparing or administering vaccine. Expired vaccine or diluent should NEVER be used. As additional stability data become available, the expiration dates for some products may change. Follow the instructions below to determine the expiration date:
Report all administration errors per facility protocol and take corrective action immediately. Report vaccine errors to the Vaccine Error Reporting Program (VERP)
Report any adverse reactions to VAERS and document per your facilities protocol.
Report any needlestick injuries per facility protocol and refer for medical treatment and evaluation if needed.
Encourage staff and residents to enroll in v-safe