Coronavirus Disease 2019

Provider and Laboratory Reporting
Guidelines for COVID-19


This webpage is specifically intended for the medical community.
Click here to visit DPH's COVID-19 webpage for the general public.
Reporting Guidelines

Healthcare provider reporting is an essential part of the public health response to COVID-19. Not only is reporting COVID-19 cases and deaths required by law, it helps shape our response as the information is used to detect outbreaks, identify exposures in high risk settings, and inform the allocation of local resources. Timely and complete reporting of fatalities is necessary to characterize and communicate who is at highest risk of dying at home and in the hospital.

We sincerely appreciate your assistance.

Reporting Summary
  • All laboratory confirmed COVID-19 cases and COVID-19 associated deaths must be reported by healthcare providers per the Los Angeles County Health Officer order (03-24-20).
  • All positive and negative SARS-CoV-2 test results (including serology tests that have an FDA EUA) must be reported by laboratories.
  • Clusters of cases or outbreaks can be reported by calling 213-240-7941 from 8:00am-5:00pm Monday to Friday

If the patient’s residence is outside Los Angeles County, please do not send a report to LAC DPH. Please see Other Health Jurisdictions reporting information below

PROVIDER REPORTING

Healthcare providers must report all laboratory confirmed COVID-19 cases and COVID-19 associated deaths.

The list of conditions reportable by providers, was updated on 4-02-20 to add the option to report diseases by email (using secure transmission), as well as information on reporting COVID-19.

Reporting Deaths
COVID-19 associated deaths must be reported by healthcare providers immediately by:

When completing the COVID-19 Death Report Form, please make sure to complete all the sections including if the next of kin has been notified of the death and COVID status. It becomes the provider’s responsibility to ensure that the next of kin knows that the deceased patient had COVID-19 and that they should advise the patient's close contacts follow LAC DPH’s instructions on home quarantine. Please refer to the LAHAN dated on April 7, Notification of Close Contacts; Importance of COVID-19 Death and Case Reporting.

Note that If COVID-19 played a role in a patient’s death, it is important to report it accurately on the death certificate per CDPH Guidance (3-6-20).

Reporting COVID-19 Cases

All laboratory confirmed COVID-19 cases (non-deaths) must be reported by healthcare providers within one day.

Note: providers are responsible for instructing COVID-19 positive patients to notify close contacts of their positive status at the time of diagnosis. However, if a patient is unable to do this notification (e.g. the patient is severely ill/intubated) it becomes the provider’s responsibility to notify the next of kin of the COVID-19 status to ensure close contacts follow LAC DPH’s instructions on home quarantine. Please refer to the LAHAN dated on April 7, Notification of Close Contacts; Importance of COVID-19 Death and Case Reporting.

Complete all sections of the Medical Provider COVID-19 Report form and submit by:

 

SARS CoV-2 Reinfection Study: The CDC is asking clinicians to report suspected cases of re-infection with SARS-CoV-2. See Reinfection Study section on main page for more information.

Reporting Multisystem Inflammatory Syndrome in Children (MIS-C)

Report cases that meet the CDC definition of Multisystem Inflammatory Syndrome in Children (MIS-C) by phone within 1 working day. 

  • Los Angeles County DPH Acute Communicable Disease Control: Call 888-397-3993 or 213-240-7821
  • Long Beach Health and Human Services: Call 562-570-4302.
  • Pasadena Public Health Department: Call 626-744-6089. Fax to 310-605-4274
See the LAC DPH MIS-C webpage for more information about MIS-C.
LABORATORY REPORTING

The list of reportable conditions that laboratories must report was revised on 5-11-20. All Coronavirus 2019 (SARS-CoV-2) NAAT and antigen test results (positive and negative) must be reported electronically within one working day.

Laboratories should report only the results from serologic tests that have an FDA Emergency Use Authorization (EUA).

Laboratories that test LAC residents (regardless of the physical location of the laboratory) must register with the California Department of Public health (CDPH) for electronic laboratory reporting (ELR). Information about how to establish an electronic connection with CDPH to route positive and negative COVID results to LACDPH can be found at the CDPH Health Information Exchange Gateway.

Until labs are set up with ELR, for each person tested, laboratories are required to do the following daily:

  • Fax positive lab result forms to (888) 397-3778. Once faxed reports are verified, negative and indeterminate test results can be batched and emailed to COVID19@ph.lacounty.gov using encryption and password-protection.
  • Confirmation- After reporting, please confirm the counts by emailing Covid19TestQI@ph.lacounty.gov with the numbers of positive, negative, and indeterminate results reported
  • The lab results must include key reporting data elements which are outlined in the California Code of Regulations, Title 17, Section 2505, plus race/ethnicity.”
OTHER HEALTH JURISDICTIONS

Cases and deaths must be reported to the jurisdiction where the patient resides.

Long Beach Health and Human Services: Pasadena Public Health Department:
  • To report a case of COVID-19, fill out the Pasadena COVID-19 Report Form and fax to 626-744-6115, and call 626-744-6089 weekdays 8am-5pm, or after hours call 626-744-6043.

For other health jurisdictions not listed here:

  • For contact information for other jurisdictions, please view the Health Care Providers/Labs reporting contact list maintained by the California Public Health Department (CPDH).


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  • Public Health has made reasonable efforts to provide accurate translation. However, no computerized translation is perfect and is not intended to replace traditional translation methods. If questions arise concerning the accuracy of the information, please refer to the English edition of the website, which is the official version.

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