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Office of Health Assessment and Epidemiology (OHAE) websites
Data Collection & Analysis - Electronic Death Registration System (EDRS)
Los Angeles: Saturday-Sunday, 8:30 AM – 12:30 PM at Headquarters (313 N. Figueroa St).
Please call the County Operator's System at (213)
Long Beach: Saturday-Sunday, certain holidays, 8-4 PM. Please call (562)
Pasadena: On call every other Friday, weekends and holiday.
Please call (626) 744-6009.
Please allow up to 2 business hours for Medical Information Review (MI Review) and Local Registration (SUBM LR) after submission.
Funeral Home Responsibilities:
Social Security Verification (SSV) EDRS requires that SSV be attempted at least ONCE before submitting for registration whether
the status of SSN is pass or fail.
Medical Information (MI) Review VS11e,
fields 4,6,8 and 101-117 must be submitted for MI
Review prior to physician attestation or coroner attestation. If
MI Review was disregarded or omitted prior to Local
Registration, then at the time when the Local
Registrar reviews for registration, this may get
Disposition Permit (DP) The funeral home is responsible for completing an EDRS DP
and Death Certificate (DC) for registration. Once
the DC is registered and the DP is issued, the
funeral home must print all
four copies of the DP. The funeral director
must then submit a signed Copy #4 with payment to
the appropriate jurisdiction’s Vital Records Office.
The payment must be placed in the mail within 24 hrs, or received within 72 hrs (mail or walk-in)
of the issuance.
EDRS Record Correction/Notification
If you are requesting record correction for any of the following reasons, you must contact the appropriate jurisdiction for assistance:
Abandon EDRS record
Unlock PI, MI, or Both on EDRS record
Multiple disposition EDRS filing
EDRS file/Permit with drop to paper certificate
Ship out/International Disposition
If a record has been registered by the Local Registrar (EDRS status = SUBM SR
or REG SR), an amendment must be filed to correct the record.
If a DC has been registered and a re-file is needed to change the disposition, the funeral home can create a re-file Permit/Amendments in EDRS. Please notify the Vital Records Office.
Certified copies will be requested in the same manner as they were prior to EDRS. An application for a certified copy of a Death Certificate must be submitted with appropriate fees to the Health Department. Payment for the Disposition Permit must be made before certified copies are issued.
Time Interval Abbreviations
Second(s) – SEC or SECS
Minutes(s) – MIN or MINS
Hour(s) – HR or HRS
Day(s) – DAY or DAYS
Weeks – WK or WKS
Year(s) – YR or YRS
Month(s) – MO or MOS
Immediate - IMMED
Learn more about other death related services we are providing.